Senior Budget Analyst

Reporting to the Associate Director of Finance, this position requires finance/budgeting, analytical, communication, and organizational skills to assist with the Division’s annual budget development process and manage budget of the Division with focused oversight in fiscal matters and operations for assigned departments within Development and Alumni Relations. This position requires an ability to work with a high level of independence and confidentiality, as well as having sensitivity to deadlines, and must remain knowledgeable of UGA and UGA Foundation policies and procedures related to fiduciary responsibilities of, and expectations for, the Division.

Special Instructions to Applicants

This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Minimum Qualifications

Bachelor’s degree in accounting or a related field, or equivalent and 2 years of professional experience

Preferred Qualifications

• At least 5 years in a professional office setting
• Demonstrated competency in managing a high volume of work, some which is cyclical
• Demonstrated ability to research and interpret fiscal policies
• Demonstrated ability to assimilate information from a range of resources and act like a mentor and resource to others
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia

Knowledge, Skills, Abilities and/or Competencies

• Self-starter, takes initiative, and can work independently as well as in a team environment
• Exemplary communications skills (both written and verbal); Active listening
• Detail oriented, excellent memory for details, and critical thinking skills
• Ability to prioritize, work with, and complete multiple tasks simultaneously under deadlines
• Proficiency using Microsoft Office software, for instance MS Word and Excel
• Demonstrates a commitment to outstanding customer service; Must work well in dealing with a variety of personality types
• Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct

Additional Division Expectations

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable to meet the expectations of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable to meet this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for an extended amount of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Duties/Responsibilities

(25%) Budget Development and Management

• Assist with the Division’s annual budget development process and manage budget of the Division with focused oversight in fiscal matters and operations for assigned departments. This includes financial consulting with Executive Directors and the Finance Associate Director.
• Regularly lead strategic budget discussions and updates with the Finance Associate Director and each assigned Executive Director in the Division. Assist in facilitating strategic planning within departments and represent the priorities to the Division’s central budget office.
• Oversight of accounting, reporting, and financial monitoring of assigned departments and serve as the liaison for departments to Development & Alumni Relations (DAR) central finance office as well as to UGA central operating offices and UGA Foundation expenditure control office.
• Independent responsibility for financial health of assigned departments with oversight from the Finance Associate Director.
• In collaboration with assigned departments, recommend and submit budget modifications to the original budget to the Finance Associate Director.
• Independent responsibility for the tracking and clearing of required accounting entries for assigned departments, including tracking and clearing payables and open encumbrances.
• Independent responsibility for managing the restricted account activity of assigned departments and ensuring all information is uploaded and correct into appropriate financial systems.
• Manage the year end process for assigned departments and provide guidance and strategy to effectively manage and use the financial resources of the departments.

(25%) Reporting and Analysis

• Create efficient and timely budget reporting to the Finance Associate Director, Senior Director, AVP and Executive Directors of assigned departments to ensure informed and strategic decision making. Includes identification and analysis of data from the budget cube, Financial and Budget Management systems, and other sources of data to identify trends, make projections and create reports.
• Supervises and approves all financial transactions for the assigned departments.
• Works collaboratively with departments and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data-based systems.

(20%) Contracts Management

• Oversee and manage contracts for assigned departments in Division. Includes providing guidance and direction to assigned departments in the preparation of required documentation and process for executing contracts. Includes understanding the terms allowed by UGA or UGAF legal and procurement and establishing contacts in those units to facilitate the process. Helping the department with communicating and negotiating with the vendor. Track all contracts for assigned departments regarding execution, payments, and renewals. Proactively initiate renewals to allow sufficient time to execute the contract with UGA Procurement or UGAF Expenditure Control.
• Lead regular training and refresher sessions with assigned departments regarding contracts.

(25%) Operations Management

• Works collaboratively with assigned departments on day-to-day budget tracking and operations procedures and serves as a resource to help identify and resolve complex problems encountered in UGA’s financial and data-based systems.
• Provide training, leading and mentoring to Departmental administrative staff for new hires and existing staff.
• Provide oversight and lead strategy for efficient operating and financial processes of assigned departments.
• Provides consultation and open-door customer service to all DAR employees regarding budget and operations topics.

(5%) Professional Development and Engagement

• Attend Training and Development classes to improve skills and keep abreast of new and changing policies and procedures related to accounting, budgets and other University Policies and Procedures.
• Attend meetings as needed.

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.