The Auxiliary Services Payroll Coordinator is responsible for assisting in overseeing the division of all payroll processes. These processes include, but are not limited to, the following: Payroll Reconciliation, Absence Management, Special Pay Processing, Payroll Validation, etc. This incumbent is responsible for establishing protocols and procedures to ensure the timely execution of each payroll process. The Auxiliary Payroll Coordinator reports and assists the Sr. Payroll Coordinator with the coordination of payroll activities with University Central Payroll Auxiliary Service Division employees, supervisors, and management on payroll issues, payroll funding, and budget updates. In coordination with the Auxiliary Services Human Resources department, this position works to streamline processes and improve efficiency in processing terminations, Administrative Leave, Invalid Funding, and Express Direct Retros. In addition to assisting with all payroll-related processes, this position is responsible for general ledger posting and reconciliation of payroll-related transactions. 

Knowledge, Skills, Abilities and/or Competencies 

• Strong Interpersonal and communication skills, and will work with a wide range of constituents in a diverse community.
• Make administrative and procedural decisions on sensitive, confidential issues.
• Analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
• Apply standard software applications to data issues and analysis, as well as learn new computer-based data management systems.
• Demonstrate organizational skills and work in a fast-paced environment, prioritizing multiple tasks.
• Attention to Detail oriented.
• Knowledge of human resources and payroll systems and ability to run various payroll data and related queries.

Physical Demands

• Sit at a desk and work on a computer for extended periods of time.
• Stand for long periods of time.
• Lifting/carrying of files not greater than 30 lbs.

Payroll Oversight:

• Provide assistance with the division-wide oversight of all payroll processes, including, but not limited to: Payroll Reconciliation, Absence Management, Missed Time Punches, Special Pay Processing, Payroll Validation, Emergency Checks, or Off-Cycle payroll checks.
• Audit and Report Payroll reporting discrepancies and manage exceptions for resolution.
• Work with business unit supervisors and managers to ensure payroll procedures for each unit are maintained in compliance with USG Guidelines.
• Work in coordination with Auxiliary Services Human Resources to accurately report all Payroll-related activities, including, but not limited to, Ad Hoc Salary Changes, Time and Absence Approver Changes, Absence Management, off-cycle payroll and on-demand payroll requests, student ladder pay, Retirements, etc.

Payroll Support:

• Assist in the development and implementation of training curriculum in coordination with Auxiliary Training & Development partners, and/or standard operating procedures in collaboration with departmental leadership for departmental payroll processes.
• Act as a liaison with Central Payroll to communicate all division-wide payroll-related issues.
• In coordination with Auxiliary IT and Central Payroll, act as division-wide liaison for time clock enrollment and technical support.

Accounting / General Ledger:

• Work in coordination with Auxiliary Human Resources team to establish and maintain standard operating procedures for processing invalid funding, suspense account resolution, and express direct retros.
• Assist in general ledger maintenance and combo code setup.
• Handle requests for labor movements, prepare change funding requests, and/or Express Direct Retros based on needs of the business units.
• Provide assistance with meal plan rebate processing.
• Assist in submitting Payroll Deduction files, providing Taken information and processing GL journal recognizing revenue from Taken deductions, and managing payroll deduction exceptions, as needed.

Reporting & Analysis:

• Audit and report payroll processing discrepancies and manage payroll exceptions.
• Offer solutions for payroll processing improvements.
• Assist in the compilation of payroll data and generate reports to aid in external and internal reporting requirements associated with NTD reporting, TPS Charter Services, Football Pay, and Special Events, as well as assist in the annual reporting of taxable fringe benefits.
• Participate, assist, and support in various financial and payroll-related reporting & analysis Auxiliary Services projects; research policies, procedures, and regulations, providing support for impacted Auxiliary Service units; work with data from Auxiliary Services activity for presentation and review
• Develop & provide recommendations or improvements for current and/or business processes for Auxiliary Service units, specifically related to the financial reporting and payroll perspective; and other assigned projects.

Training:

• Train and participate in work of those assisting with payroll processing and other related transactions.
• Provide guidance and assistance to business units for payroll timesheet reporting codes, including providing resources for references to include, but not limited to, absence management, such as approving or canceling leave requests needed, inclement weather, and proper timesheet reporting,
• May supervise Auxiliary Finance Student staff.

Other Duties as Assigned:

• Promote Auxiliary Services division as a great place to work.
• Promote building understanding and partnerships with other team members.
• Respond to various unit inquiries related to the payroll process in a timely manner.
• Support leadership with various payroll issues.