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REPORTS TO: Compensation & Payroll Administrator 
FLSA STATUS:  Exempt – Professional
CLASSIFICATION: Personnel System – Requires satisfactory completion of a six-month probationary period.
PAY GRADE: 120 – $63,172 – $75,253 – Depending on Qualifications.
SAFETY SENSITIVE: No 

Purpose of Job
The purpose of this job is to coordinate the processing of payroll for the ACCGov workforce and ensure compliance with all relevant laws and regulations. This position involves working closely with various departments, employees, and external entities to deliver timely and accurate compensation to all employees on behalf of the Athens-Clarke County Human Resources Department. Duties and responsibilities include, but are not limited to, payroll processing, compliance and reporting, employee records management, payroll issue resolution, communication and training, system maintenance and upgrades, continuous improvement and refinement of the payroll process, and performing other duties as assigned.
 
Job Related Requirements 
Work Schedule:  Monday – Friday 8:00 am – 5:00 pm.  Occasional nights and weekends may be required.

May be required to work on religious holidays. 

Regular and predictable attendance is required. 

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACCGov’s safe driving policy.
 
Emergency Position
This position is designated as an emergency position that requires your attendance at work under all types of emergency conditions. Some examples of emergencies include inclement weather, utility failure, fire or other forced evacuations or as determined by the Manager.

Minimum Training & Experience Required to Perform Essential Job Functions

Bachelor’s degree in Human Resources Management, Business Accounting/Finance, or related discipline with four years of payroll, accounting, financial management or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities for the position.

Must have the ability to obtain professional certification in the field of Human Resources which may include SHRM, PHR, PSHRA, CPP, CCP, or similar certification within 24 months of date of hire.

Must possess a valid driver’s license.

Experience with Judicial and Teachers’ Retirement Systems, including related payroll processing and retirement benefits requirements is preferred.

Essential Duties, Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Processes bi-weekly, monthly, and retiree payroll cycles ensuring accurate and timely payments. Collects, verifies, and enters employee data such as working hours, leaves, deductions, and additions into the payroll system. Reviews and audits time entry to ensure accuracy. Calculates and processes salary, wages, overtime, premium pay, retroactive pay, over payments, and other compensation elements according to established pay scales and policies.

Works with the HRIS Developer, FIS Developer, and IT staff to ensure the integrity and functionality of the payroll system. Develops expertise in payroll software and leverages available functionality to maximize accuracy and efficiency of the payroll process. Assists with the configuration and maintenance of the payroll software including system codes, controls, user permissions, and system tests. Documents and communicates changes as appropriate.

Performs payroll duties of the Compensation and Payroll Administrator in their absence.

Provides professional staff support to departments, which includes interpreting laws, rules, regulations, and policies related to payroll and makes recommendations for policy and procedural changes.

Assists with payroll software updates and system improvements. Assists in establishing goals and priorities for the payroll system.

Maintains current knowledge of relevant state and federal laws as they pertain to payroll functions. Ensures all policy and procedures in assigned areas are up to date and in compliance with applicable law, rules, and regulations.

Ensures that new supervisors are setup with proper permissions in payroll software application.

Administers tax withholding, benefits deductions, retirement contributions, and other payroll-related deductions.

Prepares and balances required monthly, quarterly, and annual reports, including W2s, federal, state, and other payroll-related reports; submits reports to the appropriate agencies.

Calculates and responds to requests for garnishments, levies, and child support deductions; serves employee levies.

Generates and distributes payroll reports for internal departments and external agencies as needed.

Generates Corebridge retirement import files into payroll software.

Maintains and updates employee payroll records, including personal information, tax status, and direct deposit details.

Reviews and monitors status of employees that are on administrative leave, suspension, and military leave to ensure accurate time entry.

Responds to employee inquiries related to payroll, deductions, and tax withholding.

Investigates and resolves payroll discrepancies or errors promptly and efficiently.

Manages and enters special pay adjustments and payroll corrections.

Collaborates with HR and ACCGov departments to address payroll-related concerns and implement corrective actions.

Communicates payroll-related policies and procedures to employees and ensures understanding and compliance.

Manages, coordinates and conducts periodic training sessions on time reporting in Munis ESS, payroll procedures, and relevant policies.

Ensures that training materials are updated.

Maintains and manages calendar meetings for biweekly payroll calls.

Audits departments to ensure proper documentation of payroll procedures and the correct documentation of employee work time; makes recommendations concerning same.

Suggests and implements process improvements to enhance the efficiency and accuracy of payroll operations.